Recruitment Of Admin Assistant / Front Desk Officer At Zercom Systems, Bariga, Oworoshoki and Island - Lagos

Job Title: Admin Assistant / Front Desk Officer

Locations: Bariga, Oworoshoki and Island - Lagos

Employment Type: Full-time

Start Date: Immediatly

Work Type: Hybrid (3 days’ onsite work, 2 days’ work from home)

Job Description

As a Admin Assistant cum Front Desk Officer, you will be the first point of contact for our organization. Duties include offering administrative support and providing personal assistant duties to the Managing Director.

You will welcome guests and greet people who visit the business and you will also coordinate front-desk activities. Multitasking skill is essential for this position.

This is a 2 years’ contract and renewable every year afterwards.

Lead on the management of day to day operational matters associated with admissions & marketing.

Responsibilities

Greet and welcome guests/visitors as soon as they arrive at the office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable

Plan meetings and take detailed minutes

Help with daily time management

Providing real-time scheduling support by booking appointments and preventing conflicts.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Maintain office security by following safety procedures and controlling access via the reception desk

Order office supplies and keep inventory of stock

Develop and maintain a filing system

Assist in HR/Finance/Sales & Marketing team in general admin duties as assigned

Perform all other ad hoc tasks assigned by the line manager.

Anticipate the needs of others in order to ensure their seamless and positive experience.

As a Personal Assistant, you will provide the following duties to the MD:

Manage confidential information

Managing the MD’s diary and organizing meetings and appointments

Format information for internal and external communication – memos, emails, presentations, reports

Reminding the MD of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Run errands as requested

Other duties as required

Requirements

Minimum academic qualification of HND in any related discipline

Minimum of 2 years of proven work experience as an Administrative Officer or similar role

Solid knowledge of office procedures

Experience with office management software like MS Office (MS Excel and MSWord, specifically)

Strong organization and administrative skills with a problem-solving attitude

Excellent written and verbal communication skills

Attention to detail.

Good time management and scheduling skills

Application Closing Date

31st August, 2023.

How to Apply

Interested and qualified candidates should send their CV and Application Letter to: jobs@zercomsystems.com using the Job Title as the subject of the email.