Recruitment Of Executive Assistant, HR Admin / Operations Manager & Executive Assistant(Hybrid), Lagos

HRbreakoutRoom - Our client in the Agribusiness industry is recruiting to fill the positiob below:

1. Job Title: Executive Assistant

Location: Lagos

Industry: Agribusiness

Job Brief

-Reviews, prioritizes, directs, and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration.

-Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.

-Creates or directs creation of reports, charts, and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings.

-Provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive.

Responsibilities

-Provide sophisticated calendar management for CEO.

-Prioritize inquiries and requests, make judgements and recommendations to ensure smooth day-to-day engagements.

-Act as a liaison and provide support to the TGI Agribusiness Leadership Team. Arrange and handle all logistics for Leadership Team meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

-Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.

-Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.

-Act as a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

-Provide event management support as requested.

-Provide hospitality to all guests and help to create a welcoming environment.

-Invest in building long-lasting relationships both externally and internally.

-Manage petty cash reimbursements and reconciliation.

-Other projects/duties as assigned for the overall benefit of the organization.

Qualifications

-B. Sc in Business or Legal related fields.

-Minimum of 3 years’ relevant experience in Business Administration and Development, or related fields.

-Executive support experience, including supporting C-level executives.

-Strong ability to execute work with a diversity, equity, and inclusion lens.

-Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.

-High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers, and business partners.

-Make appropriate, informed decisions regarding priorities and available time.

-Ability to complete a high volume of tasks and projects with little or no guidance.

-Ability to react with appropriate levels of urgency and confidentiality to situations and events that require quick response or turnaround.

Application Closing Date

21st October, 2022.

2. Job Title: HR Admin / Operations Manager

Location: Lagos

Industry: Dental

Job Brief

Our client is looking to hire an HR Admin / Operations manager to coordinate all their activities.

This individual will Plan, organize, and coordinate activities related to the Human Resources (HR) operations and functions.

Interpret HR policies & procedures and recommend effective course of action.

Responsibilities

Develop HR plans and strategies to support the achievement of the overall business operations objectives.

Generate official internal documents such as offer letters, appointment letters, salary slips, and warning letters.

Assist in the development and implementation of human resource policies and procedures.

Provide overall leadership and guidance to the HR function by overseeing talent acquisition, career development, succession planning, retention, training, leadership development, compensation, and benefits.

Create onboarding plans and educate newly hired employees on HR policies, internal procedures, and regulations

Collaborate with external vendors, upper management, and employees to maintain HR standards conscripted by authorities.

Employee performance evaluation.

Craft talent acquisition strategies to build strong pipelines for future hiring needs.

Establish and implement HR efforts that effectively communicate and support the company's mission and strategic vision.

Develop comprehensive strategic Recruiting and Retention plans to meet the human capital needs of strategic goals.

Develop training materials and performance management programs to help employees understand their job responsibilities.

Maintain a comprehensive database of employee information (contracts, leave dates, performance reviews, references, queries, etc.) and ensure that information on all employees is up-to-date.

Ensure that all company HR and welfare policies, systems, programs, and actions comply with local and labor legislation as well as comply with the company’s code of conduct.

Support employee engagement activities and drive HR process automation and policy updates.

Perform other related duties as assigned.

Qualifications

-Bachelor’s Degree in Human Resources Management or in any Social Sciences related discipline

- 2-4years’ experience in Dental Industry

-Experience with a start-up is an advantage

-Previous work experience as an HR Generalist

-CIPM or any relevant professional qualification is necessary

-Competency in Microsoft applications including Word, Excel and Outlook

-Strong communication and inter-personal skills.

Remuneration

N200,000 - N250,000 monthly.

Application Closing Date

21st October, 2022.

3. Job Title: Executive Assistant

Location: Lagos

Mode of Work: Hybrid

Job Summary

The Executive Assistant is responsible for managing administrative duties for the CEO as well as handling sensitive assignments between the CEO and clients to result in high quality and timely delivery of service.

The ideal candidate should be able to exercise considerable initiative and discretion, relieving the CEO of administrative details.

This job requires highly developed office skills in computer software operstions, communications, financial maintenance procedures and office management.

Are you passionate aboutMental Health? This job will be perfect for you.

Roles and Responsibilities

-Manage executives’ calendars and set up meetings using provided software.

-Make travel and accommodation arrangements.

-Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.

-Collate daily expenses and prepare weekly, monthly or quarterly reports.

-Format information for internal and external communication – memos, emails, presentations, reports.

-Handle client facing work as dictated by your Principal

-Organize and maintain the office filing system

-Organize meetings and book meeting rooms.

-Arrange corporate events to take place outside of the work place, such as conferences, fund-raising events and staff appreciation events.

-For therapy clients: Provide clients with their monthly packages send emails schedule Clients, schedule Invoicecontracts.

-Schedule dates for the content calendar, video production, live teaching.

-Campaign management(Blog edits, Blog uploads, Choosing interviews, Requesting pictures, Setting up questions).

-Manage IT and planning events on the website.

Qualifications

-B.Sc Degree in Psychology, Administration, Project Management, Business Administration, Accounting or any related field.

-A minimum of 2 years proven workexperience as an E.A or Operations Manager

-Strictly Female Applicants.

-Being up to date with media trends is an added advantage.

-Must be proficient in English writing and articulate in English speaking (French is a bonus).

-Must have a proper sense of self-image (presenting yourself well at all times).

-Strong attention to detail and high level of discretion.

-Must be tech savy.

-Must possess high Emotional Intelligence.

Skills:

-Knowledge of organisational effectiveness and operations management.

-Experience budgeting and forecasting.

-Familiarity with business and financial principles.

-Excellent communication skills.

-Leadership ability.

-Outstanding organisational skills.

-Excellent selling, communication and negotiation skills.

-Able to work in a fast paced environment.

-High proficiency in MS Office Suite.

-Must be able to prepare management reports and correspondence.

-Good initiative, time and stress management skills.

Application Closing Date

15th October, 2022.

Method of Application

Interested and qualified candidates should send their CV to: info@hrbreakoutroom.com using the Job Title as the subject of the email.