Operations Executive & Assistant

Operations Executive & Assistant

The Operations Executive & Assistant will be a result-oriented and self-motivated individual responsible for the Operations of a technology start-up and being Executive Assistant to the CEO and Founder.

She organizes and coordinates executive outreach and external relations efforts, and oversees special projects while being responsible for the Operations of the Organization.

KEY TASKS AND RESPONSIBILITIES

EXECUTIVE SUPPORT

*Completes a broad variety of administrative tasks for the CEO including: preparing weekly business report for the CEO, monthly reports for the Board and preparing all documentation required by the CEO, completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging and supporting complex and detailed business execution plans while working closely with senior management of the business.

*Plans, coordinates and ensures the CEO’s schedule is followed and respected.

*Develop and manage a detailed project schedule and work plan

*Collaborate with Executive Team to create a strategic business plan of operations and business growth in the specific location

*Monitor company’s financial standing by following numbers and metrics

*Assist the Executive Team in executing operational and strategic initiatives

*Identify and implement new opportunities that grow successful business

*Ensure that management sees easily actionable core metrics for all projects and products

*Pitch in during key project deployments wherever needed for successful delivery of products and solutions

*Attend events related to the business idea, plan, and develop strong relations hip with potential business partners

*Maintaining an up-to-date understanding of the company, its products, and its client base to implement effective business campaigns

*Developing and maintaining strong working relationship with external vendors

*Monitor progress and make adjustments as needed

*Maintains quality service by establishing and enforcing organization standards

Contributes to team effort by accomplishing related results as needed

*Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.

*Maintaining management guidelines by preparing, updating, and recommending human resource policies and procedures.

*Responsible for the daily Operations of the business and a consistent effort to achieving company goals and objectives.

*Developing and maintaining the work structure by updating job requirements and job descriptions for all positions.

*Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. *Determines an appropriate course of action, referral, or response.

*Works closely and effectively with the CEO to keep him well informed of day to day operations, upcoming commitments and responsibilities, following up appropriately.

*Most importantly identify pitfalls or issues in project execution and timelines and flag to the CEO before it materializes

*Provides leadership to build relationships crucial to the success of the business, and manages a variety of special projects for the CEO, some of which may have organizational impact.

*Prioritizes conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

*Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

*Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

*Facilitates cross-divisional coordination of travel and outreach plans

*Works with the Senior Management team in coordinating the CEOs project direction.

*Monitor closely the execution flagging potential issues before it arises.

*Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

REQUIREMENTS

*Masters Degree Compulsory

*3 – 5 years experience

*Experience starting a technology business will be an added advantage,

*Energetic, resourceful and do what it takes to get the job done

*Hungry to learn and you actively look for opportunities to contribute

*Handle multiple projects and dynamic priorities without missing a beat

Strong negotiations and *building long-lasting relationship skills

*IT background, strong understanding of tech industry – advantageous

*Proven ability to solve problems creatively

*Very well read and International in thinking.

*Experience seeing projects through the full life cycle

*Excellent analytical, organizational, prioritization and decision-making skills

*Strong interpersonal skills and extremely resourceful

*Proven ability to complete projects according to outlined scope, budget, and timeline.

Who we are:

SupplySmart, a technology startup digitizing the consumer goods supply chain for Manufacturers of Consumer goods.

Interested candidates should send their resume and cover letter to mail below with Operations Executive/PA as subject of the mail.

gts.recruitments@gmail.com